Export documents for car parts leaving Dubai: invoice, origin, exit proof

One Dubai export-clearance guide, dated 19 March 2026, sets out what the invoice carries: full details of the exporter and the buyer, a description of each part, quantity, unit price, total value, the currency, the delivery term and an HS code for every product line. It should be on company letterhead, signed and stamped. The packing list must agree with it in description, quantity and weight, and add the number and type of packages, net and gross weights, dimensions and shipping marks. For French-speaking markets such as the DR Congo, Côte d'Ivoire, Senegal and Cameroon, we write the invoice and packing list in French on request.

The Harmonized System code is the line your agent and the destination's customs read first. The first six digits are the same worldwide and each country adds its own after them, so the invoice states the code and your clearing agent confirms the national digits for your market. The headings below are the standard 2022 readings. We have not checked the rows for gearboxes, axles, suspension, steering, bumpers and other body parts against a customs tariff, so treat them as a starting point and let your agent confirm each code.

A certificate of origin states where goods were made. Dubai Chamber issues it for goods being exported or re-exported, and its page, last updated on 20 October 2026, gives the fee as AED 100, with AED 5 for each commercial invoice page beyond the fifth and AED 5 for each packing list page. A request is reviewed and approved within two hours if the requirements are met. Only Dubai Chamber members can apply, so ask your importer or agent whether the destination wants the certificate at all before it is added to a quote.

The application takes the commercial invoice, plus a bill of lading for a direct shipment or a Dubai Customs transit bill where goods are transshipped, and the Chamber may also ask for the packing list. UAE-made goods need the factory's industrial licence and invoice as well, which is a different route from re-exported parts. One export guide adds that a company in a free zone can sometimes take the certificate from its own free zone authority instead.

For re-exported parts the certificate names the true origin of each line: Japan, China, Germany or wherever the maker is. Preferences that Arab and Gulf trade agreements give to UAE-made goods therefore do not reach goods that only passed through Dubai, and your importer should plan for the destination's ordinary duty rate. Ask the person quoting for the country of manufacture of each line, because the certificate and the invoice must agree.

The declaration goes through Mirsal 2, the Dubai Customs system, and the guide says either a licensed customs broker or the registered exporter can file it. If your agent exports the goods, the agent's broker files and the agent gives us the exit proof afterwards. Once Dubai Customs clears the declaration it issues a Customs Exit Certificate, which the sea terminal, the airline or the border post needs before it accepts the cargo.

The exit proof matters to the seller because of VAT. Accounting-firm guides to Article 30 of the UAE VAT Executive Regulations say a sale of goods is zero-rated as an export only when the goods physically leave within 90 days and the seller holds official and commercial evidence, and that the Federal Tax Authority rejects the zero rate when the exit certificate is missing. Without it the sale is taxed at 5%. We could not read the amended regulation text itself, so a person confirms the VAT treatment on your quote.

The evidence those guides describe is a tax invoice carrying the seller's tax registration number, a matching packing list, the air waybill, bill of lading or road consignment note showing origin, destination and consignee, the exit proof and the bank receipt. Every name, quantity and weight has to agree across them, so one line list should feed both the invoice and the packing list, and your agent should return the exit certificate and the transport document as soon as the goods leave.

Several destinations add a conformity or pre-registration step that is keyed to the invoice and packing list made in Dubai. The table gives each one as our research found it, read in October and November 2026, and says how far we could confirm it. Rules change by notice, and for some we could read only a summary, so your clearing agent holds the final answer for your market. Who applies differs by country, and the table says where the source tells us.

Two points run across all six rows. Customs and inspection bodies compare names, quantities and descriptions across documents, so a part described one way on the quote and another way on the invoice can hold up a clearance. And a certificate can attach to a category of part rather than a part number, as with Saudi Arabia's product certificate, so the grade and brand named on each quote line are what the importer's side starts from.

Easy Auto does not apply for these certificates in the importer's name, clear goods or hold an import account in Saudi Arabia, Kenya or Egypt. Where an inspection body, a clearing agent or a portal needs a part number, a photo or a description for its own form, a person gives it on WhatsApp.

Give each line a part number or VIN, a quantity and the vehicle, then add your importer's registered name and address exactly as they appear on its licence, the destination port, airport or border post, and your agent's name. The invoice and packing list repeat those details, and a spelling that differs from the importer's registration is the kind of mismatch that can stop a clearance.

State the condition on every line. This service is for new parts, so each line says new, names its grade as Genuine, OE-brand or Quality aftermarket, and gives the brand. Keep that wording the same on the quote, the invoice and the packing list. The delivery term on the invoice is confirmed by a person; the Deira consolidator rate cards we read exclude destination duty and tax, so for collection in Dubai the term is normally EXW or FCA Dubai.

Easy Auto does not file the export declaration, book the freight, book inspections for the destination or clear customs there, and the importer is the importer of record who pays duty and tax at home. Its papers are the quote, the invoice and the packing list. A person confirms how to pay on WhatsApp, and you should check any payment instruction through a second channel before sending money.